Management and Quality Assurance

Work package number: WP9
Lead beneficiary: 1 - AUTH
Start month: 1
End month: 48

• To establish proper procedures to manage and monitor project progress and report to the EC
• To ensure the highest QA/QC of all project deliverables and effective risk management strategy.
• To ensure proper time and meeting management.
• To ensure a strong integration and scientific coordination of project activities.
• To coordinate and create synergies with the EU projects funded under the same topic and other relevant EU projects and other initiatives in the fields of air quality, climate change mitigation and environmental change and health and develop mutually beneficial synergies

Task 9.1 Management and monitoring of project progress

The Project will be managed by AUTH represented by Prof. D. Sarigiannis and the AUTH Research Committee. The specific tasks of the Project Coordinator are given in detail in section 3.2.

 

Task 9.2 QA/QC and risk management

The Project Coordinator (PC) will be directly responsible for the correct application of procedures of QA/QC, which will ensure that all agreed scientifically acceptable criteria and protocols are being followed. PC will monitor the quality of all main deliverables to ensure that they meet the highest of standards in terms of technical content, completeness, uniformity of coverage, presentation and format. Project outputs will be reviewed internally by WP Leaders (WPLs) and at least one other partner and an editorial panel will review publications submitted to international journals.
For the purpose of developing quality end results of the project, a process evaluation scheme will be developed in the framework of WP5 (T5.4) and applied in Task 9.2. The key component of process evaluation is to obtain insight into the drivers and barriers of measure uptake during the preparation, implementation and testing/demonstrating of the measures. Here testing/demonstrating includes modeling and assessing the impact the measures. In other words the system of evaluation is put in place to ensure that:
• Methods, approaches and outputs are coordinated across WPs enabling coherent understanding of the state of the environment and societal and economic dynamics throughout the ICARUS cities.
• The overall work takes account of general requirements concerning coherence, concordance, rationality, cost-benefit and cost-effectiveness analysis and viability/long-term sustainability.
• Clear and supportable messages on the value of climate change mitigation and air quality and public health improvement measures in a multi-sectoral context, and at the city level.
• Policy improvement recommendations are formulated from the evaluations.
In terms of contribution to the overall quality project management process evaluation may serve as a form of internal auditing, which will enable all partners and the coordinator to follow whether the project goes as intended (towards main target). Namely, at the start of the project the partners define their expected activities and results, however, during the work different obstacles may appear which cause deviations of the initial plan, and eventually results. In practical terms, Task 9.2 will apply tools for checking and supporting work of the project in order to make sure that the results of each WP are fit for purpose.

 

Task 9.3 Integration of project activities

Integration is a vital element of major project especially when integration of data, methods and tools is as much a priority as in ICARUS. Thus, much of the scientific effort will be devoted to developing the tools needed to enable such integration. ICARUS will be managed to ensure, promote and maintain scientific integration and coherence within and across different WPs. The conceptual framework will be rendered operational and links between different tasks will be monitored and managed.

 

Task 9.4 Scientific Management

Ensuring the overall scientific and ethical objectives of the project are met is responsibility of the PC. Scientific management will include a regular exchange with all WP and Task leaders about work progress and feedback to integrate all project elements. This will be done by regular information notes and protocols from WP Leader (WPL) and Task leader (TL) meetings, from the six-monthly WP Leader reports.

 

Task 9.5 Time management

A large number of meetings and telecommunications are envisaged during the project (see Section 3.2). Time management will be led by the Project Coordinator. It comprises all activities necessary to ensure that the activities of the project are carried out by the partners in a timely and correct manner. An electronic alerting system will be set up to cover announcements of internal and external meetings, telephone/video conference, and internal and external reporting deadlines, etc. The meeting requests will be disseminated to different mailing lists according to the responsibilities and involvement in different project bodies. Meetings will be properly recorded and dynamic action lists will be prepared for follow up.

 

Task 9.6 Data management plan

A Data Management Plan (D9.2) detailing what data the project will generate, whether and how it will be exploited or made accessible for verification and re-use, and how it will be curated and preserved will be developed. The Data Management Plan will be developed early on in the project. It will be updated during the period reporting to reflect the evolving needs of ICARUS. Inclusion of stakeholders and outcomes of workshops, business and other stakeholder interactions will be incorporated, including innovation development.

 

Task 9.7 Coordination/synergies with relevant EU projects and other initiatives

The primary objective of this task is to coordinate and to create synergies with the EU projects funded under the same topic namely: Clair-CITY and iSCAPE. This will entail:
• Regular information on the progress of each project (invitation to meetings, regular exchange of information in order to avoid duplication of efforts)
• Joint participation to meetings upon request of the European Commission to promote the outputs of the projects
• Potential alignment of activities (especially dissemination and communication activities i.e. joint policy recommendations) and meetings
• Exchange and consolidation of results, when relevant, especially in cities involved in both projects (i.e. Bristol and Ljubljana)
In the frame of this Task the ICARUS consortium will also consider the other relevant EU projects and other initiatives in the field of air quality, climate change mitigation and environmental change and health and develop mutually beneficial synergies.

Deliverable Number Deliverable Title Lead beneficiary Type Dissemination level Due Date (in months)
D9.1 Data management plan 1 – AUTH ORDP: Open Research Data Pilot Public 6
D9.2 Recommendations of the Project Advisory Board after the first annual meeting 1 – AUTH Report Confidential, only for members of the consortium (including the
Commission Services)
13
D9.3 Recommendations of the Project Advisory Board after the second annual meeting 1 – AUTH Report Confidential, only for members of the consortium (including the
Commission Services)
25
D9.4 Recommendations of the Project Advisory Board
after the third annual meeting
1 – AUTH Report Confidential, only for members of the consortium (including the
Commission Services)
37
D9.5 Final recommendations
of the Project Advisory Board
1 – AUTH Report Confidential, only for members of the consortium (including the
Commission Services)
48